Guidelines for authors
Submissions

Please, submit your manuscript online to erjssh@gmail.com. All correspondence is done via internet. If the manuscript does not meet the requirements and/or the thematic scope of the Journal the editors reserve the right to reject it.

Your submission will include:

  • Two versions of the manuscript, one anonymous and one provided with the full names of the author(s) as well as contact information.

Submission of a manuscript for ERJSSH will be taken to imply that it is unpublished and is not being considered for publication elsewhere.

Manuscript Preparation

Articles are to be written either in English or, in cases when the thematic requires it, in Amharic. The file format should be supported by OpenOffice and Microsoft Word and files should be submitted in doc/docx, or alternatively also in rtf or opd, formats. Contributions may not exceed 25 typed pages, or 8,000 words, including tables, footnotes and references.

Format and Style

Texts should include the following specifications: Times New Roman or Bookman Old Style, 1.5-spaced throughout, 12-point font size and margins of 2.5 cm on the left and right. All notes are to be set as footnotes. Footnotes, however, should be reduced to a minimum and authors have to follow in-text citation with APA style.

Contributors should seek clarity, brevity, and simplicity of expression and avoid long sentences and unduly lengthy or short paragraphs. Authors, particularly those whose first language is not English, may wish to have their English-language manuscripts checked by a native speaker before submission. This is optional, but may help to ensure that the academic content of the paper is fully understood by the editors and any reviewers.

Only standard abbreviations and acronyms should be used and explained in the footnotes at the first appearance.

Spelling (in English) may follow either British or American convention but must be consistent. The use of diacritical marks is not recommended although in specific cases, e.g. for articles in philology or linguistics, the use of diacritical marks will be accepted. Diacritical marks should be those supported by the Unicode system (see www.unicode.org).

For further information on how to prepare your manuscript see http://www.apastyle.org/manual/related/sample-experiment-paper-1.pdf

Abstracts and Blurb

The author is required to submit the article with an abstract of 140 to 200 words as well as 4 to 8 keywords.

The author is asked to attach a blurb including his/her academic career, affiliation, highest degree, mailing and e-mail addresses as well as any desired acknowledgement of 2 Ethiopian Renaissance Journal of Social Sciences and Humanities (ERJSSH) research support or other credit.

Tables, figures and photos

All tabular materials, flow charts, etc. can be typed in the main file or on separate pages of the same size and fonts as the text. In case they are typed on separate pages they should be intelligible without reference to the text. All tables and figures must include an accompanying caption, including title of the caption and sources.

Tables and figures should be numbered with Arabic numbers in the order of appearance in the text. They should be cited in the manuscript, for example, Table 3 or Figure 3. The author should indicate where in the text the tables and figures should be placed, e.g.: . Legends for tables and figures should be placed just above and below the image, respectively.

Graphs, diagrams, drawings and photographs are considered as figures. The original drawings should not be larger than 16×12 cm. All drawings must be made with black drawing ink on tracing paper suitable for direct photocopy. Either the original or glossy prints are acceptable. Avoid any unnecessary use of colors. Photographs should be saved at 300 dpi and sent as tiff, jpg or png files.

In tables and figures the author(s) and year should be indicated. Contributors are responsible for obtaining permission to reproduce any material in which they do not hold copyright and for ensuring that the appropriate acknowledgements are included in their manuscript.

Informants and expert interviews

The authors of manuscripts including informants and expert interviews should be able, upon request, to produce documentation of prior informed consent about the interview to the ERJSSH editors. Authors are expected to provide all relevant information on the experts or informants (name, position, date and place of the interview and other relevant information). Exceptions to this rule (i.e. anonymizing) will have to be justified before the editors.

Informants and participants in surveys and focus group discussions are generally coded and anonymized. Authors shall submit empirical evidence thereof upon request by ERJSSH editors. 

Authorship of the Paper

The editorial committee of ERJSSH limits authorship to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors.

Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

Reporting standards

Authors of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit
others to replicate the work. Fraudulent or knowingly inaccurate statements constitute. 

Ethiopian Renaissance Journal of Social Sciences and Humanities (ERJSSH) unethical behavior and are unacceptable.

Data Access and Retention

Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data and should in any event be prepared to retain such data for a reasonable time after publication.

Originality and Plagiarism
Authors should adhere to publication requirements and submitted work is original, is not plagiarized, and has not been published elsewhere fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable. If an author has used the work and/or words of others, that this original is been appropriately cited or quoted and accurately reflects individuals’ contributions to the work and its reporting.

Multiple, Redundant or Concurrent Publication

An author should not in general send manuscripts to ERJSSH describing the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior and is unacceptable.

Fundamental errors in published works

When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with our editors to retract or correct the paper.

Disclosure and Conflict of Interest
Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers do not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.

Copyright
Effective with initial submissions, authors must agree that if their manuscript is accepted, they will grant ERJSSH an exclusive, irrevocable license to publish their work while the copyright remains with the authors.

Authors of manuscripts, submitted at any time, need not contact the ERJSSH to request permission to reuse their own material. Authors who granted the journal exclusive license to publish and authors who transferred copyright to ERJSSH are allowed to do the following: 

  1. use all or part of the work in compilations or other publications of the Authors’
    own works (includes theses/dissertations), to use figures, photos, and tables created by them and contained in the work, to present the work orally in its entirety, and to make copies of all or part of the work for the Authors’ use for lectures, classroom instruction or similar uses. If the author is employed by an academic institution, that institution also may reproduce the article for teaching purposes.
  2. post the accepted manuscript version of the work, the “Paper in Press,” on the author’s personal web page, their personal or institutional repository, or their funding body’s archive provided that a link to the article in the Ethiopian Renaissance
    Journal of Social Sciences and Humanities is included.
  3. post a manuscript version of the work on not-for-profit preprint servers provided that the Authors retain distribution rights to the work, that ERJSSH formatted final files are not posted, and that a link to the article in the Ethiopian Renaissance Journal of Social Sciences and Humanities is included.
  4. reuse of ERJSSH content must include the following: This research was originally published in the Ethiopian Renaissance Journal of Social Sciences and Humanities, Author(s). Title. ERJSSH. Year; Vol:pp-pp. © Ethiopian Renaissance Journal of Social Sciences and Humanities, University of Gondar.

Ethics policy
As a condition of publication, all authors must grant the Ethiopian Renaissance of Social Sciences and Humanities license to publish their work as described above (new policy, effective July 1, 2018).

The submission of a manuscript having multiple authors constitutes a representation that all listed authors concur with the submission and approved the final version. Allegations of violations of the standard norms for publishing original research  such as publication without approval of all authors, plagiarism, republication of data used previously without acknowledgement will be investigated.

By submitting a manuscript to the journal, the authors agree to abide by ERJSSH policy and procedures for handling questionable manuscripts. Authors also agree to cooperate with any inquiry or investigation initiated by the editorial committee or external reviewers
into an allegation of research misconduct involving a manuscript. If any investigative or reviewing body makes any finding with respect to a manuscript, each author is required to provide immediately the details of the findings and support.

When an allegation of a suspected violation is received for a published article, ERJSSH shall first contact the corresponding author and request an explanation or response. Authors are expected to maintain the original data from their manuscripts for a minimum of 6 years after the final publication date of their article, so authors may be required to provide the original data. If authors are unable to provide all the original data upon request, the editor may ask the authors to withdraw or correct the article or the publisher may retract the article. The editor will decide upon a course of action based on the material provided by the authors. When the editor and the authors cannot agree on a resolution or appropriate correction of the literature, the ERJSSH editorial committee will decide the appropriate resolution. 

Above all, any research which involves human subjects should collect ethical clearance from ethics review Board and informed consent and assent from participants.

Acknowledgements
At the end of the manuscript the author should acknowledge briefly:

  1. contributions that need acknowledging but do not justify authorship
  2. acknowledgements of technical help received by the author
  3. acknowledgements of financial and material support received by the author, specifying the nature of support; and
  4. study subjects and others who contributed in the design, data collection, and analysis of the study.

Disclaimer Neither the editors nor the Editorial Board of the ERJSSH are responsible for authors’ expressed opinions, views, and the contents of the published manuscripts in the journal. The originality, proofreading of manuscripts and errors are the sole responsibility of the individual authors.

All manuscripts submitted for review and publication in the journal go under double-blind reviews for authenticity, ethical issues, and useful contributions. Decisions of the reviewers are the only tool for publication in the journal and will be final.

 

References

References, citations, and the general style of manuscripts is to be prepared in accordance with the American Psychological Association (APA) Publication Manual (with a modification concerning Ethiopian and Eritrean names, see below). Citations and references in the text should be done by (author, year, p. and page number), e.g. (John, 1983, p. 13). In the case of Ethiopian or Eritrean names, both the personal name and father’s name should be given and quoted in that order. For books published in Ethiopia and that follow the Ethiopian year, this has to be indicated by placing A.M. after the year, e.g.: Tesfaye Tafesse (2001 A.M., p. 129).

A complete list of references is to be provided at the end of the article as shown in the
following examples:

a) Journal:

Firestone, W. A. (1987). Meaning and Method: The Rhetoric of Quantitative and Qualitative Research. Educational Researcher, 16(7), 16-21.

b) Book:

Rapport, N., & Overing, J. (2000). Social and Cultural Anthropology: The Key Concepts. London: Routledge (Special Indian Edition).

c) Edited Book:

Gibbs, J. T., & Huang, L. N. (Eds.). (2001). Children of color: Psychological interventions with culturally diverse youth. San Francisco, CA:Jossey-Bass.

d) Essay or chapter in edited books: Ospina, S. (2002). Qualitative Research. In G. Goethals, G. Sorensen & J. MacGregor(Eds.), Encyclopedia of Leadership (pp. 239-252). London: SAGE Publications.

e) Internet source:

Marshall, E. (2007). Chidi Amuta’s A Dialectical Theory of African Literature: Categories and Stringboards. Retrieved June 3, 2014, from http:// www.rlwclarke.net/courses/ LITS3303/2009- 2010/ 04DAmuta, ADialecticalTheoryofAfricanLiterature.pdf
For further information on the APA style see the following websites: http://www.apastyle.org/